Five Steps to Build a Better Team

Five Steps to Build a Better Team

Working in a team provides a sense of belonging and security, which fosters a productive work environment and individual development. But what makes some teams more effective than others? Here are five essential steps to help you and your colleagues create a successful team and cultivate a healthy work culture.
1. Set common goals and rules

A clear and inspiring goal can motivate the entire team. Start by outlining the group's purpose and defining each member's role. When everyone shares the same vision and approach from the beginning, collaboration becomes more seamless. Additionally, establish guidelines that everyone can relate to, ensuring a sense of equality within the team.

2. Learn from one another!

Successful teams often consist of members with complementary traits and skills. Make sure your dream team includes:

  • Implementer: Organises, plans, and makes things happen.
  • Strategist: Gathers information and creates plans based on analyses.
  • Influencer: Is creative and identifies opportunities.
  • Relationship Builder: Ensures the team remains positive, efficient, and on track.
People preparing for a meeting in a conference room with a meeting table and chairs
Chair JOY
Cheerful employees gather for a big meeting in a room furnished with stackable chairs
Popular conference chair NELSON, 4-pack
3. Having fun together

A cohesive team is a committed team. Engaging in fun activities outside of work helps team members get to know each other better. Enhance team spirit through team sports, cooperation exercises, or other fun team-building events.

4. Maximise your meetings

Don’t let meetings be solely about information. Use them as opportunities to advance your work creatively. Incorporate various types of meetings, such as:
  • Training Half-Days: For skill development.
  • Short Decision-Making Meetings: To make progress.
  • Quick Standing Meetings: For coordination.
  • Active "Walk-and-Talk" Meetings: Outdoors for fresh perspectives.
  • Longer Conferences: For creativity and bonding.
Share information through weekly newsletters via email to keep everyone informed and aligned.

5. Evauate and improve

Regularly reviewing both positive and negative results ensures that the team works together optimally. This practice increases learning and highlights improvement opportunities. Discuss questions like:

  • "What worked well?"
  • "What worked less well?"
  • "What did we learn from this, and how can we improve next time?"

Read our tips for a creative canteen room


The key steps include setting common goals and rules, leveraging complementary skills, having fun together, maximising meetings, and regularly evaluating performance.
Start by outlining the team's purpose and defining each member's role. Ensure everyone shares the same vision and approach from the beginning.
Engaging in fun activities outside of work helps build team spirit, making members more cohesive and committed.
Transform meetings into creative opportunities by incorporating various formats, such as training sessions, decision-making meetings, and active "walk-and-talk" meetings.
Regular evaluations are essential. Follow up on results frequently to ensure the team is working together optimally and to identify areas for improvement.
Address conflicts directly and constructively by encouraging open communication. Use mediation techniques to resolve disputes and maintain a positive team environment.
Virtual team-building activities include online games, virtual coffee breaks, collaborative projects, and remote workshops. These activities help maintain team cohesion even when working remotely.
Ensure that individual goals align with the overall team objectives. Regularly review both sets of goals to maintain alignment and support each team member's personal development within the team's context.

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