How do you maintain cleanliness and orderliness in the workplace?

Establish a clear cleaning schedule for shared spaces like meeting rooms and kitchens. Provide accessible cleaning supplies such as disinfectant wipes and hand sanitisers. Encourage employees to declutter desks daily. Install waste bins for proper disposal of rubbish and recycling. Partner with professional cleaners for periodic deep cleaning.

What are the benefits of a clean workplace?

Improved Productivity: Employees focus better in an organised space. Healthier Environment : Fewer illnesses mean less absenteeism. Cost Savings : Reduces the need for repairs or replacements of office furniture and equipment. Professional Image: Creates a positive impression on visitors and clients.

Woman disposing waste into a modern kitchen bin with a grey tiled background.

Why is cleanliness important in the workplace?

Maintaining cleanliness in the workplace is about more than just appearances—it’s a crucial factor in creating a healthy, productive, and professional environment. Cluttered desks, leftover food, and waste paper are just a few of the culprits that contribute to untidy workspaces.

The image shows a modern office space divided into two glass-walled sections. On the left, there is a cosy seating area with neutral-toned pouffes, a small table, and indoor plants. A screen on the wall displays a message reading, "Welcome to the room." On the right, there is a minimalist workstation featuring a sleek desk, a red ergonomic chair, and a computer. The wall behind the desk displays abstract artwork in warm yellow and white tones, with additional plants adding a touch of greenery. The design emphasises an open, bright, and inviting workspace.

The image shows a contemporary meeting space with a round white table surrounded by four colourful chairs in pastel shades of green, pink, yellow, and grey. The area is enclosed by glass walls, creating an open and airy atmosphere. The wall behind the table features geometric artwork in shades of yellow, blue, and green, complementing the modern decor. A large screen is mounted on the wall, with a white pendant lamp hanging above the table. A round rug defines the seating area, and a lush potted plant adds a touch of greenery. The space exudes a stylish yet functional vibe.

Studies suggest that a clean and organised workplace fosters employee motivation and professionalism while promoting overall well-being. (Haneef, 2014¹) Let’s explore why cleanliness is vital in the workplace and how it contributes to a thriving organisation:

A modern office setting with a woman seated at a workstation, working on a laptop. She is wearing a mustard-coloured blouse and beige trousers, seated on an ergonomic office chair with a grey fabric finish. The desk is spacious and organised, featuring a desktop monitor, a task lamp, and a few neatly arranged items. The background includes soft pastel tones with pouffes and tall plants, creating a warm and inviting atmosphere. Natural light streams through sheer curtains, enhancing the comfortable and productive vibe of the workspace.

1. Enhancing productivity

A clean workspace leads to better focus and increased efficiency. Employees working in an organised environment are more likely to feel motivated and engaged in their tasks. Cleanliness can also drive morale, fostering a sense of pride and belonging within the organisation (360 Services, 2014²). Simple measures such as placing waste bins in easily accessible areas can encourage employees to maintain a clutter-free workspace.

While some argue that a little mess can spark creativity, ongoing clutter often leads to mental distractions. One way to tackle this is by using the Golden Question, a concept shared by Forbes magazine contributor Simon Reynolds: “Can I get away with this being here?” If the answer is no, tidy it away. Encouraging staff to reset their desks at the end of each day also helps maintain an environment where employees can return to a fresh, focused start in the morning.

2. Supporting employee well-being

Employee health and well-being are directly linked to the cleanliness of their environment. Workplaces that are regularly cleaned and sanitised experience fewer incidents of illness among staff, leading to a reduction in absenteeism (Raesgo, 2014³). Ensuring that surfaces, shared equipment, and high-touch areas are kept clean can significantly improve hygiene standards, benefiting everyone in the office.

Untidiness can also bring hygiene risks—half-eaten lunches, dirty mugs, and food wrappers left on desks not only create odours but can attract pests. Encouraging staff to eat in designated break areas and providing adequate waste disposal options in kitchens and canteens help keep work zones fresh and safe. Supplying cleaning wipes, hand sanitisers, and clearly marked bins gives employees the tools to take an active role in maintaining a healthy workplace.

3. Making a strong impression

First impressions matter, and a clean workplace reflects positively on an organisation’s professionalism. Visitors, clients, and potential employees are more likely to view the company as reliable and well-managed if the premises are tidy and well-maintained.

Clean desks, organised storage (such as lockers and filing cabinets), and visible, well-placed bins contribute to the sense of order. This applies not only to interiors but also to outdoor areas—installing rubbish bins and ashtrays in smoking areas and keeping external spaces tidy creates a consistent image of care and attention to detail.

4. Reducing long-term Costs

Neglecting cleanliness in the workplace can lead to higher costs in the long run. Dirt and clutter can cause premature wear and tear on office furniture, equipment, and flooring. Over time, this can result in expensive repairs or replacements. By maintaining a regular cleaning routine, businesses can extend the lifespan of their assets and reduce the need for costly refurbishments (Raesgo, 2014³).

Investing in high-quality cleaning equipment and supplies is a cost-effective way to prevent these issues. Businesses should also consider scheduling periodic deep cleans to keep all areas in top condition.

5. Practical tips for maintaining workplace cleanliness

Maintaining cleanliness in the workplace requires a team effort and a proactive approach. Here are some practical tips to ensure your office stays clean and organised:

Encourage employees to tidy their desks at the end of each day.
Use the Golden Question as a quick-decision making tool for clutter.
Place clearly labelled bins for general waste, recycling, and compost in high-traffic areas.
Provide cleaning supplies such as disinfectant sprays, wipes, and hand sanitisers in shared spaces.
Schedule professional cleaning services for deep cleaning carpets, upholstery, and other areas that require specialised care.
Promote a “clean desk” policy to minimise clutter and improve organisation.
Consider a reward scheme for the tidiest desks or most organised workstations to make cleanliness fun and engaging.

AJ Products: your partner in workplace cleanliness

For over 40 years, AJ Products has been helping businesses create cleaner, healthier, and more productive workplaces. From cleaning equipment to indoor and outdoor bins, we provide a range of solutions designed to meet your janitorial needs.

Explore our website to discover how we can support your workplace cleanliness goals and take the first step towards a healthier, more efficient work environment.

The image shows a woman in a modern, clean office kitchen or workspace setting. She is wearing a blue patterned blouse, white trousers, and white heels. The woman is opening the top of a white storage cabinet and placing a clear spray bottle inside. The space features a bright and minimalist design, with white cabinetry, neatly arranged shelves, and natural light streaming in, creating an organised and professional atmosphere.

Conclusion

A clean and well-organised workplace is essential for fostering productivity, promoting employee well-being, and making a positive impression on visitors. Simple measures, such as providing cleaning supplies, encouraging daily tidying habits, and maintaining high hygiene standards, can make a significant difference. Cleanliness not only supports health but also reflects professionalism and care within an organisation. By taking proactive steps, businesses can create a more efficient, welcoming, and healthy work environment for everyone.

CLICK TO VIEW ALL SOURCES

Haneef, A. (2014) Personal Hygiene & Cleanliness in the Workplace [online] available from: https://prezi.com/tn2lnymeemwf/personal-hygiene-cleanliness-in-the-workplace/ [accessed November 2015]
360 Services (2014) Increasing Productivity Through A Clean Work Environment [online] available from: http://www.360services.com/increasing-productivity-with-a-clean-work-environment/ [accessed November 2015]
Raesgo, L. (2014) Five Reasons Why Your Workplace Needs To Be Clean Glen Martin [online] available from: http://glenmartinlimited.com/five-reasons-why-your-workplace-needs-to-be-clean/ [accessed November 2015]

The content of this page has been created by a partner with whom AJ Products is currently working. If you have any questions regarding the information on this page, please do not hesitate to contact AJ Products (UK) Ltd.

FAQ

Keeping your workspace clean and tidy helps reduce stress, improves focus, and promotes productivity. It also creates a healthier environment by reducing the spread of germs and allergens. A clean workspace is a reflection of professionalism and fosters better morale among employees.

Cleanliness in the workplace ensures the health and safety of employees, reduces absenteeism, and boosts productivity. A clean environment leaves a positive impression on clients and visitors, enhancing the company’s reputation.

Establish a clear cleaning schedule for shared spaces like meeting rooms and kitchens.
Provide accessible cleaning supplies such as disinfectant wipes and hand sanitisers.
Encourage employees to declutter desks daily.
Install waste bins for proper disposal of rubbish and recycling.
Partner with professional cleaners for periodic deep cleaning.

Improved Productivity: Employees focus better in an organised space.
Healthier Environment: Fewer illnesses mean less absenteeism.
Cost Savings: Reduces the need for repairs or replacements of office furniture and equipment.
Professional Image: Creates a positive impression on visitors and clients.

Cleanliness in the workplace reduces exposure to harmful bacteria, dust, and allergens. This leads to fewer sick days, better mental well-being, and a more positive work culture where employees feel cared for.

High-traffic areas and shared surfaces should be cleaned daily, while less frequently used spaces may be cleaned weekly. A regular deep-clean schedule—such as monthly or quarterly—helps maintain hygiene standards.

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