The 5S Method: Boost Work Efficiency with Structure and Order

The 5S Method: Boost Work Efficiency with Structure and Order

Is it possible to achieve safer, faster and more cost-effective production? Following World War II, Japanese engineer Taiichi Ohno developed a strategy for Toyota that transformed not only the company but the entire manufacturing industry. Today, we can apply this approach to everything from large corporations to small-scale production - and even to organising a cluttered workbench! Discover how to understand and succeed with the 5S method, a powerful tool to streamline workflows and keep value flowing efficiently.

Make sure you only have what is needed for today's work, not yesterday's.
Joakim Bjurström, Lean Ability AB

1. Conduct an Inventory - Evaluate each item by considering when it was last used, its purpose and how often it's used. Determine whether it should be kept or discarded. Get rid of unnecessary items by throwing them away, recycling, moving them to a different location or donating them. Reducing the number of items will help minimize confusion.

2. Organise for Easy Access - Arrange items so that they are easily accessible and clearly marked. Place the tools and materials you use most frequently closest to you. An organised system helps eliminate waiting times, unnecessary movement, and reaching for tools. Also, ensure that important information, such as order details and drawings, are readily accessible and stored in the correct location.

3. Clean and Maintain Regularly - Make cleaning a regular practice while also performing maintenance on machines and equipment. Document the desired appearance of the workplace when everything is organised and clean, such as by taking photos for reference.

FAQ

The 5S method helps to reduce waste of resources, creates a cleaner and safer working environment, improves organisation, reduces stress and confusion and can lead to improved quality of the products or services the company provides.

To achieve success with the 5S method, it's essential to maintain discipline and ensure that all steps are followed consistently. Effective communication, strong leadership and a solid understanding of the process are crucial, as is adherence to established routines. These elements are fundamental for achieving noticeable results.

The 5S method originated in Japan, it was further developed at Toyota in the 20th century as part of their Lean Manufacturing strategy.
 

The 7 wastes include overproduction, waiting, transportation, excess/wasted movements, overprocessing, excess inventory and defective products.

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