Think function and flexibility to plan an effective office layout

Can any ordinary office give the best possible conditions for everything that needs to be done on any given workday? Yes, if the office space is divided in zones with different functions and degrees of focus, from socialising in breakout areas and collaborating in conference rooms to working undisturbed at individual workspaces or in smaller meeting rooms. Here are some tips on how you can plan the office to create a better work environment for all your colleagues.
2D office floor plan
Lobby area with reception desk, seating and lockers

A welcoming reception area for clients

Let’s start in the lobby: the reception area is, primarily, a meeting place. Employees, clients, suppliers, couriers - everyone is received here! Since this is a busy area that can get very noisy, offices and other spaces that demand quiet and concentration should be located some distance away. On the other hand, it may be ideal to have a conference room near to the entrance, so that staff are not interrupted by visitors coming into the office for meetings.

So how can you design an entrance that makes a good impression? By taking good care of your visitors! The best way is to have a staffed reception that welcomes and guides your guests. What if you don’t have a reception area at all? Put up clear signs so that first-time visitors immediately understand where they have to sign in and don’t get lost.

Speak to us for free space-planning advice

VARIETY modular sofa image
VARIETY modular sofa in breakout area of office
Glass offices with chairs and desk and a working office with desk and office chair
Glass office with meeting table and chairs on a rug

Small huddle rooms for small gatherings

A work week includes lots of different types of meetings, from confidential discussions to brainstorming sessions and quick catch-ups, and many of these take place at the same time. Therefore it is useful to have several small meeting rooms, preferably close to desk spaces in order to minimise the movement of people around the premises. These rooms are also suitable for working alone on tasks that require a high level of concentration and for participating in virtual meetings so as to avoid disturbing your nearby colleagues.

Private sofa booths with laptop table

Open spaces made personal

Think about comfort and wellbeing in the office. Divide the space using storage furniture and floor screens to create more private personal spheres and use carpets and acoustic panels to achieve a pleasant soundscape. Supplement with small quiet rooms or pods that facilitate undisturbed conversation. Don’t forget to make the most of any daylight but take care to position desks and computer screens so that the light doesn’t fall directly on the workstation to avoid glare and reflections.

Breakout area in office with tables and chairs
Office breakout area with sofa and tables
Meeting room with standing desk and tall chairs, and a modular stool seating area

Think function, flow and flexibility

The key words for successful office planning are function, flow and flexibility. By planning for the specific tasks the space is used for, factoring in how people should move around the premises and designating more than one function to each room, all offices can be improved. Dividing the office space into zones with different degrees of focus e.g., individual work, meetings and relaxation, is the ultimate way to create areas for everything and everyone at the office.

Do you want to help creating a well-planned office? Contact our project design team.

Get help from our project design experts!

You can always turn to us at AJ Products if you need help with a project design solution customised to your business. Contact us if you have questions about particular products, are looking for suggestions that would best suit your premises or want help planning your space. Get in touch and we’ll help you find the best solution for your needs.
Type of organisation
Enter your messageAttach a document
By clicking Send, you confirm that you have read the privacy policy.

Get the latest product launches and offers sent direct to your inbox

Do you want to receive exclusive offers, information about new products and inspiration on how you can improve your workplace? Sign up for our free newsletter and be the first to receive our best offers!
Please wait...
*By clicking subscribe, I confirm that I have read the privacy policy.